A system of records is a group of any records (paper, electronic, or both) under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
The Privacy Act requires agencies to publish a System of Records Notice for every system of records that it maintains. A SORN informs the public of the existence of a system of records and describes the type of information collected, why it is being collected, what it may be used for, when it may be disclosed to third parties, how it will be safeguarded, and how and when it will be destroyed.
Below is a list of all of the NCUA's SORNs.
NCUA's Current SORNs
Some federal agencies are responsible for systems of records which are applicable government-wide. Those agencies are also responsible for the SORNs for those systems (called "government-wide SORNs"), and agencies that use the systems (such as the NCUA) are responsible for adhering to the government-wide SORNs.
NCUA Exemptions to the Privacy Act
The Privacy Act permits federal agencies to exempt individuals systems of records from some of the Act’s accounting, access, and notice requirements, under some circumstances. In other words, if an exemption applies to a system of records, you might not be able to access information in the system of records, and the SORN might not contain all of the information that is normally included in a SORN. However, in order for an agency to use a Privacy Act exemption, it must first publish a final rule in the Federal Register notifying the public of its plans.
The NCUA uses exemptions for four of its systems of records.